Are you a resilient, highly adaptable Executive Assistant looking to anchor operations for a global entertainment powerhouse?
This is a rare, 12-month contract opportunity to step into the corporate engine room of one of the world’s leading entertainment brands.
We are seeking an exceptionally strong Executive Assistant to support the VP of Legal, the Senior HRBP, and act as the core administrative pillar for the Sydney office.
What you’ll be doing:
- Diary & Calendar Management: Managing complex, high-volume calendars across aggressive US and APAC time zones, proactively resolving daily scheduling conflicts.
- General Administration: Acting as the central administrator for the Sydney office, handling ad-hoc general operations as the primary onsite admin.
- Legal & Document Support: Creating early drafts of contracts for legal review, executing DocuSigns, and assisting with department reporting (training provided on legal templates).
- Financial & Operational: Raising Purchase Orders (POs), tracking vendor payments, and processing executive expense reconciliations accurately.
- Travel Coordination: Executing end-to-end regional and international travel management, including itineraries and visas.
What you’ll bring to the team:
- A proven track record operating as an Executive Assistant supporting C-Suite, VP-level executives, or senior leadership teams in a fast-paced corporate environment.
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) or the rapid ability to learn it, alongside comfort with document formatting (e.g., track changes).
- A true “generalist” mindset – you are just as comfortable drafting a corporate document as you are booking global travel or managing general office logistics.
- Exceptional stakeholder management skills, with the absolute discretion and confidentiality required to support Legal and HR leadership.
- Bonus: Prior experience supporting a legal, finance, or business affairs team is highly regarded.
What else is offered:
- Dedicated onsite parking spot at the Sydney office.
- True flexible hybrid working (3 anchor days in the office, up to 2 days WFH).
What’s next:
- Interviews are commencing immediately – don’t miss out, apply today!
Please note: This is strictly a corporate operations and administration career path. It is not a pathway into film or creative production.